6 Ways In Which A Paperless Meeting Software Can Help Streamline Your Board Meetings
The sole purpose of digital technology is to ease human efforts while extending our mental and physical functionalities. And when talking about corporate technology, the three prime attributes that come to mind are security, efficiency and accessibility. However, the traditional way of conducting business by scheduling numerous board meetings every quarter and piling up a plethora of paper documentation does not suffice any of these three attributes. This method, in turn, increases the risks of information-loss, miscalculations, and even unintended non-compliancy.
Which is why, Board Eye – India most advanced Paperless Board Meetings Software, developed by Axar Digital, is designed to conquer all of such issues and revolutionize the way modern board meetings are conducted.
If you’re a registered organization in India, here are six prime ways this paperless board meetings software can help in enhancing the experience and outcomes of all your board meetings:
Paperless Data Accumulation:
Primarily, Board Eye is a fully-automated and interactive system which allows digital documentation of all information shared and developed in a meeting swiftly and effortlessly.
It enables various modes of collecting data, i.e. through personal comments, voting, sharing documents, etc.
Centralized Digital Database:
All the information shared during the meeting is stored in a separate central database and not on the individual devices.
This makes it easier to access any particular meeting’s data without having to search for folders or enquire other board members for it.
This centralized format limits access to authorized personnel and prevents intentional or unintentional data manipulation.
Reports On Actions Taken:
Action Taken Reports (ATRs) summarizes all the decisions made against the agenda of the meeting.
These action reports are created in real-time and are compared with the compliance policies and regulations continuously throughout the year.
High Data Security:
For securing the meeting’s inception, this software shares the meeting schedules, agendas, MOMs, and other vital entities only amongst authorized board members.
While in the backend, all data is stored and transferred in an end-to-end encrypted format, and access to specific files and functions can be blocked or allocated to individual personnel based on their role in the board.
Since Board Eye is a web-based application, it can be easily accessed by any board member by their android or iOS devices from anywhere in the world.
Hence, the board member doesn’t have to be physically present at the meeting and can still share his/her opinions and votes.
Legal Governance & Compliance Tracking:
Since the ATRs are continually analyzed against all compliance standards and rules, the board is immediately alerted of any illicit or miscalculated action.
Individual tasks on agendas can also be monitored and represented in graphic format for quick and easy understanding.
If your organization is in search of a fully-competent board meeting software, India is home to some of the most articulate and advanced software development companies that develop such compliance and management software systems for large-scale corporations. And out of these, Axar Digital is the leading compliance software development company that also provides a FREE demo of the power and efficacy of their Board Eye software for your convenience and understanding. You can visit the Axar Digital website to book your demo today.